Batch Flow

Batch similar tasks to protect your focus and minimize mental gear-shifting

Batch similar tasks by cognitive mode to minimize context switching and protect your focus. Includes weekly rhythms, A/B schedule comparison, time calibration, location-aware batching, resistance detection, and focus environment presets.

Overview

BatchFlow groups your tasks by how your brain needs to work — not just by topic or deadline. Every time you switch between creative thinking, analytical work, social communication, or physical tasks, your brain pays a recovery tax of 15–25 minutes. BatchFlow eliminates unnecessary switches by sorting your tasks into coherent batches, scheduling them around your energy curve and fixed commitments, and giving you a ready-to-execute plan. Add your tasks, tell it what kind of day you're having and when your energy peaks, and get a complete batched schedule — with focus environment tips, break suggestions, and time estimates — in seconds.

How to use it

  1. List everything on your plate — don't filter or prioritize yet, just dump it all in
  2. Or use 'Paste List' to drop in a raw to-do list and let BatchFlow extract and structure it for you
  3. Set your energy pattern (Morning Person, Night Owl, etc.) so high-focus batches land at your peak
  4. Pick your day type — Maker Day, Meetings Day, Admin Day — to shape how batches are sequenced
  5. Add fixed commitments (meetings, pickups) so BatchFlow works around them, not over them
  6. Hit 'Batch My Tasks' — or use 'Compare' to see a Sprint vs Marathon version side-by-side
  7. In the results, tick off tasks as you go, use '🔍 Expand' for step-by-step breakdowns, and hit 'What's next?' to recalibrate mid-day
  8. Use 'Log time' after each batch to build time calibration data — after a few sessions it'll predict your durations accurately

Example

Scenario: It's Monday morning. You have 11 tasks: 3 emails to write, a spreadsheet to update, 2 calls to make, a report to draft, groceries, a form to file, a meeting at 2pm, and a design review.

What you do: Enter all 11 tasks, set energy to 'Morning Person', day type to 'Mixed Bag', add the 2pm meeting as a fixed commitment. Hit Batch.

Result: BatchFlow groups them into 4 batches: a 9–11am Creative batch (report + design review), an 11am–noon Social batch (calls + emails), a 1–2pm Mechanical batch (spreadsheet + form, before the meeting), and an afternoon Physical batch (groceries after the meeting). Each batch includes a focus preset, estimated duration, and a break suggestion. Context switches drop from 10 to 3.

Tips